Abstracts

Abstract Submission closed. 

 

BEFORE YOUR BEGIN

System Requirements
INTERNET EXPLORER (ver 5.5 or newer)
NETSCAPE (ver 7.4 or newer) or
MOZILLA (ver 1.3 or newer)
CHROME
SAFARI

The screen will tell you if it detects you are using the wrong software and you would be better to change to a computer with one of the above installed.

Have you got your abstract open and running on your own computer? – you need to be able to cut and paste it onto the web. (Note that keypad short cuts do not work with Mozilla, you need to use the menu, edit, paste command to paste in text to your submission).

Is your abstract text less than 300 words? – it will not allow you to paste larger submissions. The word count does NOT include your title, authoring or cited references.

SUBMITTING YOUR ABSTRACT

Step 1 - Record your personal details to create your own ‘dashboard’.

If you have already created an ASN dashboard for a previous event, select “Returning delegates” and use your email address and password to login to your ‘dashboard’.

If you have not used the ASN online system before please select “Register as a new delegate”. You will be asked to create a profile including email, password and organisation.

Please contact ASN Events by email or Ph 61(3) 8658 9530 if you have any issues or need your password reset.

From your dashboard, select “new” abstract. You will then be taken through the submission process.

Step 2 - Insert your abstract

Step 3 - Once your submission is complete you will receive a confirmation email.

You can return to your dashboard at any time to view and edit your submission up until reviewing begins.

INSTRUCTIONS FOR POSTER SUBMITTERS

The abstract system will ask authors to submit a 50 character title in addition to the official abstract title. This shorter title will be used in the pocket timetable produced for the conference.

Please note, presenters are permitted to submit one poster abstract only. If more than one poster abstract is submitted, you will be asked to specify which poster you would like to present and the additional abstracts will be withdrawn.

WHEN YOU HAVE FINISHED THE SUBMISSION

You will receive a confirmation email with your Abstract Submission Reference Number. You can view or edit your abstract by returning to your dashboard.  If you do not receive this confirmation email, please contact ASN Events.

YES - YOU CAN MAKE CHANGES AFTER YOU HAVE SUBMITTED!!
Changes can be made to your abstract up until the assessment process begins.  To edit your abstract, return to your Conference Dashboard and select the Edit option under Abstracts. The edit option will no longer appear once assessment has begun. 

ACCEPTANCE NOTIFICATION

Notification of abstract acceptance/decline will be issued by the secretariat shortly after the submission deadline has passed.  A draft program will be available on the website once notifications have been issued.  The draft program will also appear on your profile.

Notifications will include specific presentation instructions.  Those preparing posters in the interim should note the maximum poster size permitted is 100cm wide by 120cm high. Velcro will be provided to affix posters to poster boards. Computer data projection is the preferred presentation method for orals. 

DISPLAYING YOUR POSTER

If your poster is in Poster Sessions A or C (students), your poster will need to be put up after midday, then taken down between 6:00pm - 6:30pm on the day of your poster session. If your abstract position number is an odd number, you will need to present your poster for the first hour of the session. If your abstract position number is an even number, you will need to present your poster for the second hour of the session. If you wish to stay longer than your allocated time it is also fine. If your poster is in Poster Sessions B or D (non-students), your poster will need to be put up after 6:30pm on the day of your poster session and taken down before midday on the day after your presentation. The approved way of attaching your abstract is with Velcro. Please visit the organiser’s office for additional supplies. See the poster listing for abstract numbers.

Student Poster Prizes - A number of poster presentation prizes are awarded at each conference (see “Past Award Winners” page of website). Only student posters (i.e. those in the afternoon sessions) will be subject to judging.  If you do not want to be judged, please indicate this to the registration desk if you have not let Diana Stojanovski know ahead of the meeting.  Each poster will have at least one judge allocated, who will usually be an invited international or local speaker.  Each judge will have approximately 7-9 posters to assess.  The judge will assess each poster presentation on scientific content, visual clarity and quality of verbal communication. The best poster presentation as determined by each judge will be awarded a poster prize. Students not present at their poster at their designated time will be excluded from consideration. Poster sessions and designated presentation times will be available in the Delegate Proceedings.


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