Presenter Instructions & Resources

Oral Abstract Pre-recorded Presentations

The below instructions and resources are applicable for all presenters at Lorne Proteins 2022

Given the challenges often faced with time zones, shared working spaces and technology we are kindly asking all virtual presenters to pre-record their presentation (oral presenters are also asked to join live Q&A).

You are required to prepare a PowerPoint slide presentation and record yourself (audio and video) presenting your slides.

Please ensure you familiarise yourself with the below presentation requirements.

Deadline

All video presentations are due by Friday 7 January 2022.

Presentation upload instructions will be sent upon program acceptance.

Video Requirements

Video Resolution: 1080p (1920 x 1090 pixels)

Aspect Ratio: 16:9/ widescreen

Orientation: Landscape

Maximum file size: 100 MB

(use this link if you need to compress your video)

Required file type: .mp4

(please note, other file types are unsupported)

Length

Please refer to your acceptance email, as lengths may vary

Downloadable Resources

File naming convention

LastNameFirstName_PresentationTitle_AbstractNumber

Do not include spaces or special characters (!@#$%^&*()+) in your file name.

Audio/video quality

Presenters are responsible for submitting a presentation with good quality audio and video. Your video presentation will be broadcasted exactly as submitted. Please review your finished video prior to submission to ensure:

  • Audio is clear and easy to understand

  • Presentation slides are full screen (i.e. presenter notes should not be visible to the audience)

  • No video/audio lags

  • No video glitches

  • No disruptions (e.g. phone ringing, someone entering the room in the background etc.)

  • Your video should commence and end promptly, you can remove any unnecessary footage (e.g. false starts, extended silence etc.) using editing software such as Windows Video Editor    

Presentations will be made available as on-demand content for 12 months after the event.  The conference materials will be password protected and only accessible to those with valid registrations.    

If you do not want your presentation to be accessible after the conference conclusion, please indicate this during the presentation submission process. If you have not alerted the conference secretariat by 7 January 2022 it will be assumed you consent to the ongoing password protected display of your presentation for 12 months

On-demand content

Registration

Please note that it is a condition of your acceptance into the Conference program that you are registered to attend the Conference.

We kindly ask all presenters to complete their registration by 13 December 2021 to confirm their spot in the program.

Live Q&A

(oral presentations only)

Oral presenters will engage in live Q&A with the audience. To facilitate this, you will need a good internet connection, quiet space, web camera with microphone (or headphones with microphone).

You will receive a calendar invitation containing a URL to join the broadcast studio closer to the date with further instructions. 

Your calendar invitation will have a start time 15 - 20 minutes before your session is scheduled to start. You will be required to stay in the backstage broadcast studio from the start of your calendar invitation until the conclusion of your presentation and Q&A.

This is so we can perform AV checks and easily adapt to any schedule changes - please ensure you have this time dedicated to the conference. 

Tips & Tricks for pre-recording

  • Delegates will be watching you on screen as well as any content you share.

    The audience will see what’s behind you and can hear anything that’s happening around you, here are a few tips in preparing for your live or pre-recorded presentation:

    * Wear smart casual clothing (not sweatshirts, ‘hoodies’ or at-home lounge-wear unless appropriate to the Session)

    * Pull back or place any hair away from the face and remove hats or other obstructions so the audience can see you

    * Have a plain, blank wall, behind you if possible

    * If a plain, blank wall isn’t available, make sure you are located somewhere where things like a bed, kitchen, bathroom etc. are not visible

    * Set a virtual background if your actual background has lots of background objects etc. Click here to set a virtual background in Zoom

    * Ensure there isn’t any movement happening behind you as people or animals walking around are a distraction

    * Be alone in the space, away from loud noises

    * Have your camera at face height if possible so the Delegates aren’t looking up your nose or down at your forehead

    * Check your microphone and speakers before recording or joining the call

  • Presenting at a virtual event can be a new experience for people, without an audience or interaction it can feel very different to presenting in-person.

    Some helpful hints for speaking to a virtual audience:

    * Practise your presentation

    * Speak clearly and loudly

    * Keep a consistent steady pace

    * Look into the camera when possible rather than at the screen – the camera is the audience

  • If you want to share content with the audience, make sure you have a ‘clean’ computer workspace. Remember that whatever you share is seen by the Audience.

    Some things to remember/check for:

    * Only share what you absolutely need to. For PowerPoint/Keynote, share your entire Desktop to ensure the audience can see your content

    * Make sure to “Share Computer Audio” if you have video clips or other multimedia content with audio the audience needs to hear

    * If you are sharing your entire desktop, hide any desktop icons or other open files

    * If sharing a web browser, share a NEW window without any extra tabs

    * Double check you don’t have any private or confidential information that could accidentally be shared, this includes images, content, applications etc. that may have sensitive materials.

    Don’t share anything unless you absolutely want it to be public knowledge. Once the information is broadcast, everyone watching the live stream will have seen it!